Home>Deploy MeSign e-Signature System to Implement Automatic Document and Contract e-Signing

Deploy MeSign e-Signature System to Implement Automatic Document and Contract e-SigningLocal deployment system, docking business system, realize trusted paperless.

1. Demand Analysis

At present, the paperless office almost has been implemented in government agencies and large enterprises. The invoice and various types of documents have already gone paperless, even the signing of paper contracts is rapidly spreading to the signing of electronic contracts. Most countries government is vigorously promoting and popularizing the e-government service for all services, enterprises of all sizes are also building and improving various management systems to be paperless. However, if there is no digital signature for the e-documents or e-contracts, then we cannot guarantee the e-documents are trusted, and cannot guarantee that they haven’t been tampered with or haven’t been counterfeited illegally, then the legal effect of the e-documents and e-contract cannot be guaranteed.

In other words, currently the only thing needs to do for the paperless transformation is to make the paperless trusted and secure. To make the e-documents generated by management systems be trusted, the e-documents should have a digital signature. However, in order to digitally sign the e-documents, users must apply for a PDF signing certificate from a CA and purchase a cryptographic hardware security module (HSM) in accordance with the Adobe technical requirements to ensure the security of the signing certificate, and it is necessary to provide a secure infrastructure for HSM and the corresponding security control measures, etc..

In addition, it is also need the engineers who knows how to generate the HASH of the PDF file to be signed, how to use the signing certificate to sign the HASH, how to call the timestamp service to obtain the timestamp signature that need to purchase the timestamp call service, and how to call the certificate revocation list data to obtain LTV data to ensure the long term validation of the signature and so on. Therefore, it is not an easy task to achieve a digital signature for a trusted paperless of the e-document. This is why you can see too many e-documents don’t have digital signature.

2. MeSign Solution

Using MeSign APP to sign document and e-contract manually, if enterprises have a large number of contracts and document need to be signed automatically, they can integrate E-sign API to realize contract e-signing and PDF document signing. If the enterprise doesn’t know how to do PDF signature programming, then they can choose to purchase the MeSign e-Signature System to realize the PDF document signing and the process control of e-contract signing, supporting various e-contract signing scenarios, such as business contract signing, employment agreement signing and other types of document signing, to achieve trusted paperless application.

As shown in picture on the below, users only need to add one server used for deploying MeSign e-Signature System software for docking the business management system. The business management system is responsible for contract signing, contract management, and responsible for posting the generated PDF contract file to be signed to the e-Signature System to complete the digital signature on contract file.

The enterprise internally completes the final draft of the contract through the email system or the internal business system and sends the contract to be signed to the enterprise’s contract signing approver. The contract approver preview and click ‘Agree to Sign’, then this contract is marked as approved to be signed contract.

The business management system also sends the contract to the contract signers by email. After the contract signer click ‘Agree to Sign’, MeSign e-Signing Service will send the signer a verification code for signing. After receiving the verification code, the signer can enter this code into the online e-contract signing page of the business management system and click ‘Agree to Sign’, the business management system will post the document to be signed and the verification code from this signer to the e-Signature System. The e-Signature System will post the enterprise (Party A) identity information and the Party B’s verification code to MeSign e-Signing Service. The MeSign e-Signing Service will complete the signing approval verification and return the signed data to the e-Signature System for completing the digital signature. If there are multiple signatories for this contract, then just repeat the above process until all signatories finish the contract signing.

As states the signing process above, the contract signing process added a contract approval step. This step can reliably ensure the proper control of the Contract E-signature or e-seal during the contract signing process. Therefore, the electronic contract signing process is the same as the paper contract signing process which ensures the compliance and control of the internal approval. Enterprises can also set up to sign a single contract or a batch of contracts for approval with one-time approving.

Considering that the enterprise prefers to deploy as few systems as possible without too much transformation and investing too much money on the internal business system for e-contract signing, so with this solution, the enterprise only needs to buy the e-Signature System software, which is used to call the E-sign API and MeSign e-Signing Service to implement the contract signing process control and the applications of digital signing. Users do not have to purchase the expensive cryptographic hardware security model (HSM) and build the supported infrastructures and the key management measures, but user still need to buy the E-sign API call times for the e-Signature System.

If users want to deploy and manage the PDF signing certificate locally, you need to purchase a cryptographic hardware security model (HSM) and you have to build the supported infrastructures and the key management measures that support the secure deployment of the HSM. In addition, you have to purchase MeSign e-Signature System Pro (Software) and timestamping service. Please feel free to contact us, if you are interested in this service.

In short, users can deploy MeSign e-Signature system to automate the signing of electronic contracts, but also to automate the signing electronic documents, such as various license certifications issued by government departments, issuing government announcements, various notices of public affairs, transcripts and certifications issued by the education department, various bills issued by the public service department, various documents and announcements issued by enterprises, etc., fully implement the trusted paperless application of all electronic documents in all industries.